Adobe acrobat x pro accessibility guide pdf accessibility repair workflow free

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

These stages are presented ;ro an order that suits most needs. However, you can perform tasks in a different order or iterate between some of the stages. In all cases, first examine the document, determine its intended purpose, and use that analysis to determine the workflow that you apply. Whenever possible, think about accessibility when you create the source adobd in an authoring application, such as a word-processing ссылка на продолжение page-layout application.

Typical tasks in the authoring application include adding alternate text to graphics, optimizing tables, and applying paragraph styles or guie document-structure features that can be converted to tags. For more information, see Creating a tagged PDF from an authoring application. Use the Forms tools to create fillable form fields, such as buttons, check boxes, pop-up menus, and text boxes. When you create a field, type a description in the Tooltip box in the Adobe acrobat x pro accessibility guide pdf accessibility repair workflow free dialog box for that field.

Screen readers read this text aloud to the user. For more information, see Create form fields. For information on setting the tab order to use document structure, see Set form field navigation.

For more information, see Set the document languagePrevent security settings from interfering with screen readersAdd accessible linksand About bookmarks. For more information, see Set the document languageAdobr security settings from interfering with screen readersand About bookmarks. Improve the accessibility of PDFs by adding tags in Acrobat.

With a tagged PDF, the logical structure tree sends the contents to a screen reader or other assistive software or hardware in an appropriate order. For best results, tag a document when converting it to PDF from an authoring application. Tagging during conversion enables the authoring application to draw from the paragraph styles or other structural information of the source document to produce a logical structure tree.

The logical repir tree reflects an accurate reading order and appropriate levels of tags. This tagging can more readily interpret the structure of complex layouts, such as embedded sidebars, closely spaced columns, adobe acrobat x pro accessibility guide pdf accessibility repair workflow free accessiiblity alignment, and tables. Tagging during conversion can also properly tag the links, cross-references, bookmarks, and alternate text when available that are accessbility the file.

Acrobat analyzes the content of the PDF to interpret the individual page elements, their hierarchical structure, and the intended reading order of each page.

Then, it builds a tag tree that reflects that information. It also creates tags for any links, cross-references, and accessibiljty that you added to the document in Acrobat. The Add Tags To Document command adequately tags most standard layouts. However, it cannot источник статьи correctly interpret adobe soundbooth cs5 free download structure and reading order читать больше complex page elements.

Tagging these pages by using the Add Tags To Document command can result in improperly combined elements or out-of-sequence tags. These issues cause reading order problems in the PDF. You accsesibility add a watermark to a tagged PDF without adding it to the tag tree. Once you have a tagged PDF, evaluate the document for reading order problems, tagging errors, and accessibility errors, and then repair them accexsibility needed.

Whichever method you use to tag the PDF, use Acrobat to touch up the tagging and reading order for complex page layouts or unusual page elements. It may incorrectly tag all of these elements as figures.

Similarly, this command may erroneously accessibiliry graphical characters within textsuch as drop caps, as figures instead of including them in the tag that represents the text block. Aadobe errors can clutter the tag tree and complicate the reading order that assistive technology relies on.

Pdt you tag a document from within Acrobat, the application generates an error report after it rpo the tagging process. Use this report as a guide to repair tagging problems. For example, привожу ссылку the web page relies afrobat tables for its layout design, the HTML code for the table may not flow in the same accsssibility reading order as a tagged PDF would require, even though the HTML code is sufficiently structured to display all the elements correctly in a browser.

Depending on the complexity of the web page, you can do extensive repairs in Acrobat Pro by using the Reading Order tool or editing the tag tree in Acrobat.

For more information, see the guidelines on the W3C website. Creating tags in the authoring application generally provides better results than adding tags in Acrobat. For acxessibility information about creating accessible PDFs, see www. You can combine multiple files from different applications in one operation to create a single PDF. For example, you adobe acrobat x pro accessibility guide pdf accessibility repair workflow free combine word-processing files with slide presentations, spreadsheets, and web pages.

If you start with a mix of tagged and untagged PDFs, tag the untagged files before proceeding. When you insert, replace, or delete pages, Acrobat accepts existing tags into the tag tree of the consolidated PDF in the following manner:. When acrobwt insert pages into a PDF, Acrobat adds the tags if any for the new pages to the end of the tag tree.

This order occurs even acrlbat you insert the new pages at the beginning or the middle of the document. When you replace pages in a PDF, Acrobat adds the tags if any from the incoming pages to the end of the tag tree. This order occurs even if you replace pages at the beginning or the middle of the document. Acrobat retains the tags if any for the replaced pages.

Pages whose tags are out of order in the logical structure tree can cause problems for screen readers. Screen readers read tags in sequence down the tree, and possibly do not reach the tags for an inserted page until accessiility end of the tree. To fix this problem, use Acrobat Pro to rearrange the tag tree. Place large groups of tags in the same reading order as the pages themselves. To источник статьи this step, plan on inserting pages to the end of a PDF, building the document from front to back in sequence.

This approach places the tags for the content after the tags adobe acrobat x pro accessibility guide pdf accessibility repair workflow free the title page. Essentially, they are large pieces of empty tag tree sections. These redundant tags increase the file size of the document, slow down screen readers, and can cause screen readers to give confusing results.

For best results, make tagging the last step in the conversion process. Use Acrobat Pro to delete страница tags of deleted pages from the tag tree.

For more information, see Create merged PDFs. Acrobat Pro, Acrobat Standard. Use one of these applications to open untagged or tagged PDF forms except PDF forms that are created from Adobe Adobe acrobat x pro accessibility guide pdf accessibility repair workflow free to add fillable form fields, such as text boxes, check boxes, and buttons. Add descriptions нажмите для деталей form fields, tag untagged forms, set the set tab order, manipulate tags, and perform the other PDF accessibility tasks.

Authoring applications. Use the forms tools in Acrobat Pro to add fillable form fields. Moreover, acrobar you tag the form during conversion to PDF, the authoring pff can generate inappropriate tags for the text labels of the form fields. In a complex form, for example, the text labels for all guidw fields can run pdr into a single line.

Such reading order problems can require time-consuming work in Acrobat Pro to repait the labels apart. In this case, привожу ссылку an untagged PDF form from the worjflow application is sometimes the better course. You can then use the Forms tools in Acrobat Pro to add fillable form fields before you tag the entire document. Some forms are straightforward acrohat that you can produce a tagged PDF from the authoring application. Then perform light touch-up in Acrobat Pro after you add the fillable form fields.

Forms tend to have relatively complex layouts compared to documents that have a simple, single-column structure. The success that an application has in analyzing and tagging a form depends largely on the original formatting and layout of a document, and the types of fields that it adobe acrobat x pro accessibility guide pdf accessibility repair workflow free. When you design a form, include headings, instructions, and fields in which users are to enter data.

At a minimum, give each field a label. Also add special instructions for fields that need them. Use graphics tools to draw lines and boxes. Adding descriptions to form fields enables screen wirkflow to identify the fields to users. Users hear the description read aloud when they tab to adobe acrobat x pro accessibility guide pdf accessibility repair workflow free field. Write descriptions that are terse but complete. The tab order for form fields enables people guode disabilities to use a keyboard to move workfliw field to field in a logical order.

You can test the tab order of a form by using the following keyboard commands:. This tool also enables you to fix any reading order problems of the text labels for the form fields. For example, you may need to split merged lines of fields into individual fields. Legal Notices Accessiiblity Privacy Policy.

User Guide Cancel. Workflow for creating accessible PDFs. At a high level, the process of creating accessubility PDFs consists of a few basic stages:. Consider accessibility before you convert a document to PDF.

As needed, add fillable form fields and descriptions, and set the tab order. Add other accessibility features to the PDF. Tag the PDF. Evaluate the PDF and repair tagging problems. Additional resources. For more information about creating accessible PDFs, see these resources:. Add fillable form fields and descriptions, and set the tab order. You can also use the Reading Order tool in Acrobat Pro to add descriptions to form fields.

About watermarks and screen readers.

 
 

 

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This section covers adding document navigation, adding alt text to images, and creating accessible hyperlinks. You can use the structure you applied in the native application to identify a hierarchy of topics. Using color to denote top level bookmarks further eases navigation. Note: Bookmarks are placed at the next insertion point. To nest bookmarks for subheadings, use the mouse or arrow keys to select the previous bookmark, and then create another one.

Using a mouse, you can also drag bookmarks under each other to create a hierarchy. A series of nested bookmarks with the level 1 bookmarks in blue for ease of navigation To add bookmarks to a PDF document: 1 Use the mouse or arrow keys to select the previous bookmark. This creates a bookmark in the document and opens the Navigation pane. For example, if section title bookmarks are a different color, they are easier to find in a long list of bookmarks.

Right-click a bookmark, and then choose Properties. The Bookmark Properties dialog box Adding alt text to images Alt text provides a written description of images or graphics for people who are not able to access the visual infor- mation.

When you position the pointer over the image, the alt text appears. Creating accessible hyperlinks Hyperlinks let readers quickly move from one part of a document to another, to related information in a different document, or to a Web site relevant to the content.

Accessibility is enhanced because it is easier to activate a hyperlink than to switch documents and search for a specific reference point. Add alt text descriptions of the link to make the purpose or use of the link clearer for readers who use screen reading software. You do not need to add alt text to this link. The selected text becomes the alt text. Creating links in an untagged PDF document If a PDF document has many links to web pages, for example an extensive resource or reference section or web-based links throughout the document, you should create these links before the document is tagged for accessibility.

You can create links in the entire document or on certain pages. The new link should be highlighted with a blue box. The Create Link dialog box You need to add alt text to this type of link. Adding alt text to links When you need to provide alt text for a link, you must first find its tag in the tags tree. You may find it easier to start with the link in the PDF document than to search the tags tree. Ideally, you would select the text for the link. However, doing so in this case would activate the link.

If you are working with a long document, you may have to scroll down to that point in the tags. The best way to add a watermark is to use Adobe Acrobat, rather than adding the watermark to the document in its native appli- cation. To add a watermark to a tagged PDF file: 1 In a blank document in a native application for example a word processor , create the watermark.

Establishing document language The readability and accessibility of PDF documents and other digital documents improves when you identify a global language for a document. If there are changes in language for parts of the document, you can identify and tag them individually. You can set the language for an element and have it apply to all text within that element. It is not necessary to tag each word individually. To specify the text language for elements within a document: 1 In the tags tree, select the element or sub-tree that does not have a text language defined for it.

The language encodings are based on ISO standards. To finish the PDF document: 1 Repair any existing structural elements that affect the reading order. To perform the tasks in this section you need Acrobat 6. This section addresses correcting tagging problems, manually tagging documents to make them accessible, improving the accessibility of tables, combining pages of content in a PDF document, and creating PDFs from web pages for HTML-based documents. This section provides information on repairing tagging problems.

What are elements? For example, a heading may be followed by a paragraph and a list of items that relate to the heading. Rows and columns in a table are related to each other according to row and column titles and their placement in the table. Accessible PDF provides a way of identifying the relationships among the tagged content elements of a tagged PDF document. For example, a document might have a section element. Within section 1 is a hierarchy of content, a reading order of information that can be mapped through the tags tree.

It is essential to review documents for accessibility and readability, and to ensure that the relationships among the content elements are correct. The information provided in this section provides solutions for repairing relationships among tag elements. Rearranging elements in the tags The tags tree displayed in the Tags tab of the Navigation pane provides an easy way to change the order in which assistive technology reads the elements.

To change the order of an element: 1 In the tags tree, select the element you want to move. If you release the mouse button while the cursor indicates an illegal move, the element snaps back to its original position in the tree. Deleting elements At times you may want to delete some portion of the tags tree and create your own tags and structure. Deleting elements is useful when working with table tags.

To delete an element: 1 In the tags tree, select an element. The associated page content is not deleted from the document, but it does become unmarked content.

Changing element types In some cases, the structure element may be the wrong type. You can change an element type so that it better reflects a logical structure. To change the element type: 1 In the tags tree, select the element you want to change. Artifacts An authoring application, Tag PDF Agent, or the Make Accessible plug-in may mark content as an artifact even though the content is important and needs to be made available for screen reading devices. An example of unimportant infor- mation might be a decorative sidebar with text.

Using the tags tree in the Tags tab, you can find and fix improperly marked artifacts. The radio buttons allow you to search either the current page or the entire document. When an artifact is found, it is highlighted in the document view, and the type of artifact is displayed. In some instances, content may have been mistakenly identified as an artifact. In these instances, you need to change artifacts into elements that assistive technology can access. To change an artifact to an element: 1 Search the document for artifacts.

The new element tag appears as a child of the selected element in the tags tree. Sometimes when you tag a document for accessibility, decorative items such as sidebars containing images and text are mistaken for content that is necessary for the understanding and comprehension of the document.

To change an element into an artifact: 1 In the tags tree, select the content that appears below the Tag and the tag title. Note: If you select the content in the document, the Change Tag to Artifact command is not enabled. Content associated with a tag element in the tags tree. Tag content is shown highlighted in the tags tree, with the corresponding page content shown highlighted in the document view.

Applying tags manually to fix problem areas Improperly marked content can create reflow and accessibility problems. If tagged content creates problems for reflow or accessibility, you can manually correct the problems by marking content and assigning element types.

You must first create a tags tree if you are working with an untagged PDF file and want to add tags to the document. The Create Tags Tree command is available only no available tags are in the document. Changes to the tags tree do not become part of the document until it is saved.

To add tags to existing tags: 1 Select the element preceding the new tag. Note: If an element is selected when you create a new child element, an empty structure element of the type selected is inserted after the selected element.

If no element is selected, or if the root tag is selected, the new element is inserted as the last child of the tags tree. Adding page content to tags There are also occasions where you can use the Select Text tool to highlight document content and create a new tag element in the tags tree.

This method is useful if the PDF document is lengthy and makes finding content easier than specific tag elements. Any unmarked content found is highlighted in the document view.

The content is added after the selected tag. Improving the accessibility of tables Tables pose a special challenge for screen readers and other assistive technologies. They present textual or numerical data in layout that sighted people can easily reference without having to read all of the information contained in the table.

Problems with automatically recognizing tables is minimized by always defining a table with rules around the table and among columns, rows, and cells. It is also helpful to use table formats in the authoring application, such as table column heading, row heading, or table cell data. It could be another table, a form field, a list, a link, or several paragraphs. A table structure shown in the tags tree of a PDF document Tables commonly include merged cells to create a column or row heading that straddles or spans two or more associated columns or rows.

For such a structure to be accurately reflected in the tags tree, ColSpan and RowSpan attributes should be properly set. One person might be writing content, while another is creating a cover page with artwork. These people may use different applications to create the PDF content. You can assess other tagging, reading order, and accessibility problems by using Full Check. If adding tags to a PDF in Adobe Acrobat results in a tagging structure that is overly complicated or too problematic to fix, you can use the TouchUp Reading Order tool to remove or replace the current structure.

If the document contains mostly text, you can select a page and then remove headings, tables, and other elements to create a cleaner, simpler tagging structure See TouchUp Reading Order Tool TURO on page Each segment is numbered indicating the read order of the item on the page.

You can also verify the read order of items on the page by displaying the order panel from the Touch Up Read Order Tool. When you select the TouchUp Reading Order tool, a dialog box opens that lets you see overlay highlights that show the order of page content.

Each highlighted region is numbered and highlighted with gray or colored blocks; the number indicates the region s placement in the page s reading order. After you check the reading order of the page, you can correct other, more subtle tagging issues as needed. Whenever possible, you should return to the source file and add accessibility features in the authoring application. Repairing the original file ensures that you don t have to repeatedly touch up future iterations of the PDF in Acrobat.

You use the TouchUp Reading Order tool to perform the following accessibility tasks: Visually check, and then repair, the reading order of page content. Tags the selection as text. Tags the selection as a figure. Text contained within a figure tag is defined as part of the image and is not read by screen readers. Form Field. Tags the selection as a form field. Tags a selected figure and caption as a single tag. Any text contained in the tag is defined as a caption.

Useful for tagging photos and captions and preventing caption text from being incorrectly added to adjacent text blocks. Figures may require alternate text. Heading 1, Heading 2, Heading 3. Tags the selection as a first, second, or third level heading tag.

You can convert heading tags to bookmarks to help users navigate the document. Tags the selection as a table after the selection is analyzed to determine the location of headings, columns, and rows.

Tags the selection as a table or header cell. Use this option to merge cells that are incorrectly split. Tags the selection as a formula. Because speech software may handle formula tags differently from normal text, you may want to add a description using alternate text.

Tags the selection as a background element, or artifact, removing the item from the tag tree so that it doesn t appear in the reflowed document and isn t read by screen readers. Table Editor. Automatically analyzes the selected table into cells and applies the appropriate tags. The table must be tagged as a table before you can use the Table Editor command on it. Show Page Content Order. Shows content elements as highlighted areas that contain numbers to indicate the reading order. The rectangle next to this entry is a color swatch.

Specify the desired highlight color for page content order by clicking the color swatch. Show Table Cells. Highlights the content of individual table cells. Specify the highlight color for Table Cells by clicking the color swatch.

Show Tables And Figures. Outlines each table and figure with a crossed-out box. The box also indicates whether the element includes alternate text. Specify the highlight color for Tables and Figures by clicking the color swatch. Clear Page Structure. Removes the tagging structure from the page. Use this option to start over and create a new structure if the existing structure contains too many problems. Show Order Panel.

Opens the Order tab to allow you to reorder highlighted content. Edit Alternate Text. Available in the menu that appears when you right-click a highlighted figure. Allows the user to add or edit a text description about the figure properties that is read by a screen reader or other assistive technology. Edit Form Field Text. Available in the menu that appears when you right-click a form field. Allows the user to add or edit a form field text description that is read by a screen reader or other assistive technology.

Edit Table Summary. Available in the menu that appears when you right-click a highlighted table. Allows the user to add or edit a text description about the table properties that is read by a screen reader or other assistive technology.

You can t use Undo to reverse changes made with this tool, so reverting to a saved document is the only way to undo such a change. When you click the Clear Structure button, Acrobat clears tags from all visible pages even pages that are only partially visible.

You can also use this tool to add alternate text to images and correct many types of tagging problems that are outlined in the report that Acrobat generates when you add tags to a PDF.

Reading-order problems are readily apparent when you use the TouchUp Reading Order tool. Each section of contiguous page content appears as a separate highlighted region and is numbered according to its placement in the reading order.

You can change this order in the TouchUp preferences. If a single highlighted region contains two columns of text or text that won t flow normally, divide the region into parts that can be reordered. Because highlighted regions are rectangular, they may overlap somewhat, especially if their page content is irregularly shaped.

Unless page content overlaps or is contained within two highlighted regions, no reading order problem is indicated. Page content should belong to no more than one highlighted region. You can change the reading order of the highlighted regions by moving an item in the Order Panel or by dragging it on the page in the document pane.

By reordering highlighted regions on the page, you can make a figure and caption read at the specific point that they are referenced in the text. By changing the order of a highlighted region, you effectively change the reading order of that item without changing the actual appearance of the PDF. If highlighted regions don t appear in the document pane, the document doesn t contain tags.

You will need to tag the document See What to do if the PDF File is Not Tagged on page 20 Optionally, do any of the following: To specify a highlight color, click the color swatch, and then click the color you want. To highlight tables and figures, and to view alternate text for figures, select Show Tables And Figures. Check the reading order of text within each highlighted region. Zooming in can make this step easier. Check the numbered order of all highlighted regions. If consecutive, numbered regions don t follow one another, reorder them in the Order tab.

Click Show Order Panel, and then select each content entry in square brackets [ ] in the Order tab to highlight that content region in the document pane. Use this method to find numbered regions that you can t see or locate on the page. In the document pane, place the pointer over the number for the highlighted region you want to move, and drag it to where you want it to be read. The text-insertion pointer shows target locations within the text.

When you release the highlighted region, the location of the text-insertion pointer becomes the dividing line as the underlying highlighted region is split into two new highlighted regions. All highlighted regions are renumbered to show the new reading order.

In the Order tab, navigate to view a list of highlighted regions that appear in the document pane. In the Order tab, drag the tag for a highlighted region to the location you want. As you drag, a line appears to show potential locations. After you drag an item to a new location, the highlighted. Generating lesson plans with Adobe Acrobat Introduction Being a teacher requires so many non-teaching administrative tasks that sometimes just teaching gets lost in the paper shuffle.

You can automate. To view a copy of this. If you have been following the workflow up to this point, you will have a PDF file that is searchable because you performed optical character recognition on a scanned document, or it was searchable to begin with. You have also added any desired interactivity in the form of navigational controls or interactive form fields.

At this point it may or may not be a tagged PDF file. View Document Properties. An untagged document will display the words “No Tags Available” as its root.

A tagged document will show structure. In certain instances, a document may not be considered tagged by Acrobat even though a structure is visible in the Tags panel. Select the tags options icon and ensure a check mark appears before the entry Document is Tagged PDF. If the document is not tagged, the Accessibility Quick Check will indicate the document is not structured.

Run the Accessibility Full Check. If the document is not tagged, the Accessibility Full Check will indicate the document is not tagged. A tagged document will display shaded areas on the page that are numbered.

The report lists potential problems by page, provides a navigational link to each problem, and offers suggestions for fixing them. If you choose to repair the document at this stage, remember to assess the context of any error before following a particular suggestion for fixing it.

For example, the report might state that an element that has been tagged as a figure and requires alternate text to make it accessible. When you examine the figure in its context on the page, you may decide that the figure is a background design element, not an illustration that conveys valuable meaning to the user. In the case of a nonessential image, and you would change the Figure tag to a Background tag; in the case of an image intended to convey meaning to the reader, you would add the missing alternate text See Step 6: Determine if the PDF File is Properly Tagged on page 21 The Add Tags Report highlights tagging-related problems only, and it is a temporary file that you cannot save.

You can assess other tagging, reading order, and accessibility problems by using Full Check. If adding tags to a PDF in Adobe Acrobat results in a tagging structure that is overly complicated or too problematic to fix, you can use the TouchUp Reading Order tool to remove or replace the current structure. If the document contains mostly text, you can select a page and then remove headings, tables, and other elements to create a cleaner, simpler tagging structure See TouchUp Reading Order Tool TURO on page Each segment is numbered indicating the read order of the item on the page.

You can also verify the read order of items on the page by displaying the order panel from the Touch Up Read Order Tool. When you select the TouchUp Reading Order tool, a dialog box opens that lets you see overlay highlights that show the order of page content. Each highlighted region is numbered and highlighted with gray or colored blocks; the number indicates the region s placement in the page s reading order.

After you check the reading order of the page, you can correct other, more subtle tagging issues as needed. Whenever possible, you should return to the source file and add accessibility features in the authoring application. Repairing the original file ensures that you don t have to repeatedly touch up future iterations of the PDF in Acrobat.

You use the TouchUp Reading Order tool to perform the following accessibility tasks: Visually check, and then repair, the reading order of page content. Tags the selection as text. Tags the selection as a figure. Text contained within a figure tag is defined as part of the image and is not read by screen readers.

Form Field. Tags the selection as a form field. Tags a selected figure and caption as a single tag. Any text contained in the tag is defined as a caption.

Useful for tagging photos and captions and preventing caption text from being incorrectly added to adjacent text blocks. Figures may require alternate text. Heading 1, Heading 2, Heading 3. Tags the selection as a first, second, or third level heading tag. You can convert heading tags to bookmarks to help users navigate the document.

Tags the selection as a table after the selection is analyzed to determine the location of headings, columns, and rows. Tags the selection as a table or header cell. Use this option to merge cells that are incorrectly split.

Tags the selection as a formula. Because speech software may handle formula tags differently from normal text, you may want to add a description using alternate text. Tags the selection as a background element, or artifact, removing the item from the tag tree so that it doesn t appear in the reflowed document and isn t read by screen readers.

Table Editor. Automatically analyzes the selected table into cells and applies the appropriate tags. The table must be tagged as a table before you can use the Table Editor command on it. Show Page Content Order. Shows content elements as highlighted areas that contain numbers to indicate the reading order. The rectangle next to this entry is a color swatch.

Specify the desired highlight color for page content order by clicking the color swatch. Show Table Cells. Highlights the content of individual table cells.

Specify the highlight color for Table Cells by clicking the color swatch. Show Tables And Figures. Outlines each table and figure with a crossed-out box. The box also indicates whether the element includes alternate text. Specify the highlight color for Tables and Figures by clicking the color swatch. Clear Page Structure. Removes the tagging structure from the page.

Use this option to start over and create a new structure if the existing structure contains too many problems. Show Order Panel. Opens the Order tab to allow you to reorder highlighted content. Edit Alternate Text. Available in the menu that appears when you right-click a highlighted figure. Allows the user to add or edit a text description about the figure properties that is read by a screen reader or other assistive technology. Edit Form Field Text.

Available in the menu that appears when you right-click a form field. Allows the user to add or edit a form field text description that is read by a screen reader or other assistive technology.

Edit Table Summary. Available in the menu that appears when you right-click a highlighted table. Allows the user to add or edit a text description about the table properties that is read by a screen reader or other assistive technology. You can t use Undo to reverse changes made with this tool, so reverting to a saved document is the only way to undo such a change. When you click the Clear Structure button, Acrobat clears tags from all visible pages even pages that are only partially visible.

You can also use this tool to add alternate text to images and correct many types of tagging problems that are outlined in the report that Acrobat generates when you add tags to a PDF. Reading-order problems are readily apparent when you use the TouchUp Reading Order tool. Each section of contiguous page content appears as a separate highlighted region and is numbered according to its placement in the reading order. You can change this order in the TouchUp preferences.

If a single highlighted region contains two columns of text or text that won t flow normally, divide the region into parts that can be reordered. Because highlighted regions are rectangular, they may overlap somewhat, especially if their page content is irregularly shaped.

Unless page content overlaps or is contained within two highlighted regions, no reading order problem is indicated. Page content should belong to no more than one highlighted region. You can change the reading order of the highlighted regions by moving an item in the Order Panel or by dragging it on the page in the document pane. By reordering highlighted regions on the page, you can make a figure and caption read at the specific point that they are referenced in the text. By changing the order of a highlighted region, you effectively change the reading order of that item without changing the actual appearance of the PDF.

If highlighted regions don t appear in the document pane, the document doesn t contain tags. You will need to tag the document See What to do if the PDF File is Not Tagged on page 20 Optionally, do any of the following: To specify a highlight color, click the color swatch, and then click the color you want.

To highlight tables and figures, and to view alternate text for figures, select Show Tables And Figures. The built-in Accessibility Setup Assistant guides you through a number of options for how Acrobat and Reader display documents and interacts with assistive technologies. To further the understanding of why and how to create accessible PDFs, Kirkpatrick and Adobe have developed an updated set of training resources on Acrobat and accessibility that are freely available on Adobe.

They include:. Some of the techniques apply to the Microsoft Office productivity suite as well, such as PowerPoint. This guide provides a step-by-step method for analyzing existing PDF files and making them accessible based upon that analysis.

Even if you generate an accessible PDF file from an authoring application, you should still verify the result using Acrobat’s accessibility checker. Describes how to use Adobe Acrobat 9 Pro to add descriptions to form fields, set the tab order, and perform other accessibility tasks related to PDF forms.

Acrobat 9 Pro best practices for accessibility [PDF: 1. The complete content of the individual guides is also available as a single, comprehensive document. Try Acrobat DC. Learn how to edit PDF. Get started. Acrobat 9 accessibility check: Common repair hints. Creating an accessible PDF file using Acrobat 9.

Whenever possible, think about accessibility when you create the source files in an authoring application, such as a word-processing or page-layout application. Typical tasks in the authoring application include adding alternate text to graphics, optimizing tables, and applying paragraph styles or other document-structure features that can be converted to tags. For more information, see Creating a tagged PDF from an authoring application.

Use the Forms tools to create fillable form fields, such as buttons, check boxes, pop-up menus, and text boxes. When you create a field, type a description in the Tooltip box in the Properties dialog box for that field. Screen readers read this text aloud to the user. For more information, see Create form fields.

For more information, see Adobe acrobat x pro accessibility guide free download the document languagePrevent security settings from interfering with screen readersAdd accessible links adobe acrobat x pro accessibility guide free download, and About bookmarks. For more information, see Set adobe acrobat x pro accessibility guide free download document languagePrevent security settings from interfering with screen readersand About bookmarks.

Improve the accessibility of PDFs by adding tags in Acrobat. With a tagged PDF, the logical structure tree sends the contents to a screen reader or other assistive software or hardware in an appropriate order.

For best results, tag a document when converting it to PDF from an authoring application. Tagging during conversion enables the authoring application to draw from the paragraph styles or other structural information of the source document to produce a logical structure tree. The logical structure tree reflects an accurate reading order and appropriate levels of tags.

This tagging can more readily interpret the structure of complex layouts, such as embedded sidebars, closely spaced columns, irregular text alignment, and tables. Tagging during conversion can also properly tag the links, cross-references, bookmarks, and alternate text when available that are in the file. Acrobat analyzes the content of the PDF to interpret the individual page elements, their hierarchical structure, and the intended reading order of each page.

Then, it builds a tag tree that reflects that information. It also creates tags for any links, cross-references, and bookmarks that you added to the adobe acrobat x pro accessibility guide free download in Acrobat. The Add Tags To Document command adequately tags most standard layouts. However, it cannot always correctly interpret the structure and reading order of complex page elements.